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Garda Vetting Procedures

National Vetting Bureau (Children and Vulnerable Persons) Act 2012-201

Skerries Harps operates under a one club system.

 

All sections of the club (Mens & Boys Football and Hurling, Ladies Gaelic Football and Camogie) are governed by the GAA rules for Garda Vetting.

 

Garda Vetting through the GAA is a statutory requirement under the above Act for the mandatory vetting of persons who wish to undertake certain activities relating to children or vulnerable persons. In the GAA any person who carries out a role of responsibility such as coaching, managing or training underage teams that contain any player under 18 must be vetted. It also applies to organising underage activities or refereeing underage games.

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The Garda Vetting process has now been enhanced to include face to face meetings.

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NVB1 Form – Vetting Invitation Form

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APPLICANT – VETTING INSTRUCTIONS

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STEP 1

· NVB1 Vetting Invitation Form: NVB1 Vetting Invitation Form – Applicant prints a blank form from Harps website or can downloads prefilled form from their Foireann account

· Fills form out clearly

· Includes the role they are applying for from specified list – For most this will be Coach or Manager with players 18 years and under . List is on link on website

· Ticks the disclosures box giving consent to vetting

· Handwritten signature (This is signed during meeting with Childrens Officer) – no digital or docusign accepted by Garda NVB

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STEP 2

· Applicant arranges to meet with the Club Children's Officer (CCO), bringing with them a form of ID and proof of address, from the below list ONLY.

· Relevant ID - Drivers license (credit card type), Passport, National Identity Card (EU, EEA, Swiss), Irish Certificate of Naturalisation only

· Relevant proof of address (within 6 months of issue): Bank statement (not Revolut or a debt agency), Utility bill (not mobile phone), Government Dept correspondence Letter of residency from Local Council only

· U18s should submit birth cert and copy of passport or written statement by school principal confirming attendance (if they do not have a copy of two of the documents outlined above.

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STEP 3 – during meeting with CCO

· Validator (CCO) completes the NVB1 Identity Document Validation Form with applicant ensuring section 1 – 4 are filled and all boxes are ticked Yes.

· Validator inserts their name clearly, signs and dates the form. This date becomes the application date.

· Applicant takes a clear photo of the two NVB1 forms – their vetting invitation form and the Validator’s validation form.

· Validator (CCO) keeps the original forms securely for a period of 6 months, they will be destroyed in line with data protection guidelines.

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STEP 4 - uploading to Foireann

· Applicant must create or log in to their Foireann account. Check their profile details are complete, including date of birth and Eircode/postcode. This is very important as it must match the name of the ID and proof of address documents no short names etc.

· Click on the Vetting’s and Qualifications Tab

· Click on Apply to be Garda Vetted button Screen will appear with prefilled information.

· Applicant should select their Club and the Association they are applying through.

· Carefully select their role – Role Rationale for Vetting

· Review all details and confirm they give CONSENT to the vetting being carried out.

· Click on ‘Next Upload Your Documents’ . Upload all forms and documents into the relevant clearly marked sections.

· Note: the ID and proof of address shown to the CCO must be the same as those uploaded on Foireann.

· Sections that have been successfully completed will display a green tick.

· Please click submit vetting application.

NOTE Your application will be sent to your CCO to approve and then sent to the organisation to review. You will then receive an email if all is correct to say your vetting application has been submitted. This will follow with an email from the Garda NVB with an invitation for vetting. This should be completed immediately.Please watch for this email as it sometimes ends up in junk/spam. If not completed within 30 days the application is cancelled by the Garda NVB.

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HELPFUL LINKS 

The Child Safeguarding & Protection section on the GAA website contains a lot of helpful information, videos and FAQ’s on the Garda Vetting process. It has a step-by-step guide on how to submit a vetting application on behalf of yourself or a child. 

https://www.gaa.ie/the-gaa/child-safeguarding-and-protection/vetting 

   - a blank copy of the NVB1 Vetting invitation Form can be found here. ​

   - a blank copy of the NVB3 Parent Guardian Consent Form can be found here.

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